Proof content

Contributors

@brandon-leuangpaseuth @andreea-macoveiciuc-content-expert @derek-gleason-3


Business Benefits

Improve the readability of your content.


Create a production schedule with editing and proofreading planned on separate days. If you can afford a professional editor and proofreader, do it.

Read the introduction, then skim the rest of the article to see if the structure flows well and article content supports the introduction. Also check that the article delivers on the promise in the title.

Use a tool like Grammarly or Hemingway to perform an initial check of spelling, grammar, and sentence construction.

Read through the entire article looking for and fixing one type of proofing issue, like grammar, typography, or composition.

Reread the article for each type of proofing issue.

Catalog frequent errors in a spreadsheet and, if applicable, add these as feedback for the editor or writer. You can also create macros to seek out and fix common style issues.

Check that the content adheres to the formatting guidelines of the platform where it will be published.

  1. Are the typography and styles uniform across all subheadings?
  2. Are line breaks in the correct locations?
  3. If distributed as a PDF, does the index information match page numbers?
  4. Are all links operational?
  5. Does any CSS or HTML formatting (incorrectly) override the site’s style?
  6. Do you need to use any specific tags or html elements for certain platform features, like pre-formatted blocks, previews or descriptions?